Caribbean HR Solutions is the Caribbean's premier HR Outsourcing company specializing in Executive Search, Recruiting, HRO, and Payroll services. On BEHALF of OUR CLIENT, A leading regional general insurer, we solicit candidates to apply for the following role:

Receptionist

Job Overview
We are a leading regional general insurer with a footprint that spans over twenty (20) territories across the Caribbean. We believe in putting people first- our customers and our employees. When you join our team, you can look forward to working with a financially strong insurance group that provides career opportunities across the Caribbean and our product lines, we see our employees’ continuous professional development as a way of life.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office;
• Direct visitors to the appropriate person and office;
• Answer, screen and forward incoming phone calls;
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures);
• Provide basic and accurate information in-person and via phone/email;
• Receive, sort and distribute daily mail/deliveries;
• Monitor and update incoming and outgoing mail correspondence system;
• Maintain office security by following safety procedures and controlling access via the reception desk;
• Order front office supplies and keep inventory of stock;
• Assist Operations Administrator with updating calendars and scheduling meetings;
• Arrange travel and accommodations, and prepare vouchers;
• Keep updated records of office expenses and costs;
• Perform other clerical receptionist duties such as filing, scanning and uploading documents into the company core systems;
• Renewal call outs;
• Assist with follow up for outstanding documents.

Requirements

• Maintain integrity and confidentiality;
• Excellent interpersonal skills;
• Good customer service skills;
• Essential telephone etiquette knowledge;
• Good communication skills -Ability communicate effectively, both orally and in writing with co-workers and clients;
• Good organizational skills;
• Knowledge of principles and practices of organization, planning, records management and general administration;
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines;
• Ability to multi-task as Receptionists are often required to manage many different tasks at one time including taking messages, scheduling appointments and maintaining employee files;
• Be a team-player and be able to work on their own initiative in a dynamic and challenging environment;
• First degree; additional certification in Office Management is a plus.

Though we appreciate all candidates, only those shortlisted will be contacted.