Payroll Associate

Location: Montego Bay, St. James, Jamaica
Date Posted: 16-10-2018
Caribbean HR Solutions is the Caribbean's premier HR Outsourcing company specializing in Executive Search, Recruiting, HRO and Payroll services.  On BEHALF of OUR CLIENT, we solicit candidates to apply for the following role:

 
Payroll Associate
 
The Payroll Associate will serve as the lead practitioner in the accurate and timely processing of fortnightly payroll, preparing and completing payroll related and financial tasks, which include posting payroll journals on a monthly basis. The incumbent will provide support to all lines of business and support departments.
 
Responsibilities:
  • Prepare fortnightly payroll files, including formatting and categorizing hourly and salary paid employees.
  • Ensure vacation hours received from HR are maintained and cross-referenced with vacation days per time keeping report.
  • Maintain listing of terminated employees based on data received from HRIS.
  • Ensure that terminated employees are removed from payroll file.
  • Liaise with HR to ensure timely submission of employee benefit data, employee change notice and any other supporting information which will impact payroll processing.
  • Liaise with HR to ensure accurate time and attendance data is obtained for all active employees.
  • Ensure accuracy and completion of final fortnightly payroll file.
  • Submit Payroll file for review.
  • Submit approved payroll file to external payroll processors.
  • Reconcile internally completed payroll file with output received from processors.
  • Communicate payroll discrepancies to the relevant personnel and resolve in a timely manner.
  • Conduct payroll orientation with new hires providing accurate responses to queries.
  • Maintain tax calendar for filing of all statutory deductions.
  • Prepare and provide ad hoc reports as requested.
  • Month End Close Tasks.
  • Preparation of the monthly Payroll Head Count and hours spreadsheet.
  • Uploading of approved monthly payroll journals to the GL.
  • Reconciliation of payroll balance sheet accounts on a monthly basis.
  • Preparation of Payroll taxes returns for filing on a monthly basis.

Skills and Qualifications:
  • Associate Degree in Accounting or Finance related field.
  • Minimum of 3 years progressive payroll experience, with leadership responsibilities.
  • General understanding of GL and month end close process as it relates to payroll entries.
  • Good knowledge of local labour legislation and tax laws.
  • Ability to handle confidential information.
  • Exhibits strong leadership qualities.
  • Working knowledge of Payroll processing software, Microsoft Excel and other Microsoft Office tools.
 
Though we appreciate all candidates, only shortlisted candidates will be contacted.
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