Manager, Special Assistant to C.Q.O, Medical Cannabis

Location: Montego Bay, St. James, Jamaica
Date Posted: 29-09-2018
Caribbean HR Solutions is the Caribbean's premier HR Outsourcing company specializing in Executive Search, Recruiting, HRO and Payroll services.  On BEHALF of OUR CLIENT, a leader in the medical cannabis industry, we solicit candidates to apply for the following role: 
Manager, Special Assistant to C.Q.O, Medical Cannabis
JMCC is seeking a high-energy self-starter to support the Chief Quality, Risk and Compliance Officer (C.Q.O). This is a cross-functional role that requires working closely and cooperatively with all departments, including Quality, Security, Cultivation, Production, Operations, Laboratories/Testing, Warehousing & Distribution, Sales & Marketing, HR, and I.T.
This role will require the individual to “wear many hats” including but not limited to:
  • Quality management system development (in support of the Quality Manager)
  • SOP documentation and review
  • Medical cannabis testing program
  • Laboratory planning and implementation
  • Internal compliance auditing and reporting
  • Application training for colleagues
  • Medicinal plant inventory management and tracking
  • Review of employee training content
  • ​Budget management, sourcing and vendor management, and project and process management.
The ideal candidate will have experience in high-volume manufacturing in highly regulated quality environments (GMP, ISO, etc.) with strict adherence to aggressive delivery schedules for international customers.  The successful candidate will also be accustomed to driving a continuous improvement culture and bring a record of deploying creative solutions to improve quality, compliance, risk and product delivery.
This role involves working in close collaboration with the Director of Quality Management and the Quality team to assist in the development, implementation, and enforcement of quality standards, policies, procedures and programs to ensure safe and compliant conditions for the manufacture, cultivation and packaging of medical cannabis. 

JMCC will be implementing multiple laboratories (analytical, microbiological, extraction, tissue culture).  And while technical Directors will be hired to run these facilities, the Special Assistant will assist in the initial development of project plans, budget reviews, cross-department collaboration, material sourcing and on-time readiness of the labs. (While these laboratories are under development, third-party interim solutions will need to be developed and managed with the support of the Special Assistant.)

JMCC is preparing for multiple international quality audits, including GMP (Good Manufacturing Practices), GDP (Good Distribution Practices), GACP (Good Agricultural and Collection Practices for Medicinal Products) and GLP (Good Laboratory Practices).  This Special Assistant must become intimately familiar with all these extensive regulatory programs and requirements to help move the enterprise into a state of readiness.
Essential Functions:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
  • Develop and manage the GXP (GMP, GDP, GACP) project plan, monitor progress, identify roadblocks and escalate issues and risks. Act as liaison across all departments. Ensures that project milestones/goals are met and are adhering to approved budgets.
  • Responsible for understanding and supporting the implementation of multiple international regulatory and quality programs, procedures, policies, protocols and training related to medical cannabis.
  • In collaboration with the Director of Quality and Quality Team, assist with the development, review and implementation of all GXP Master Control Documents.
  • While the JMCC Quality team is built out, partner with all teams involved with product delivery to provide introductory regulatory guidance, SOP writing guidance, SOP validation support, and training content review.
  • Assist with the sourcing, pricing and management of the medical cannabis interim third-party testing solutions.
  • Assist with the project planning, budget management, material/supply sourcing and readiness of the JMCC analytical and microbiology laboratories working closely with the JMCC Laboratory Director (when hired).
  • Assist with the project planning, budget management, material/supply sourcing and readiness of the JMCC tissue culture program working closely with the Tissue Culture Consultant(s) (when hired).
  • Assist with the project planning, budget management, material/supply sourcing and readiness of the JMCC extraction laboratories working closely with the JMCC Extraction Program Manager (when hired).
  • Identifies potential areas of quality and compliance vulnerability and risk; develops/implements corrective action plans for resolution of challenges/issues.
  • Provides reports on a regular basis to keep senior management informed of the operation and progress of compliance efforts and QRC development.
  • Assist with the implementation, labeling and plant inventory tracing using the company’s J-Track system.  Assist with the training in each greenhouse on the usage of the J-Track system and scanner.
  • Ensure compliance to cannabis waste disposal requirements.
  • ​Other duties as assigned by the Chief Quality, Risk and Compliance Officer or Director of Quality. 
Competencies and Requirements:
  • Bachelor’s Degree in a business-related field or equivalent experience. (Quality, Compliance, Operations, Manufacturing)
  • 3-5 years of progressive responsibility in a quality, compliance or operations role or regulatory field
  • Agricultural industry experience desirable
  • Ability to develop and foster strong working relationships throughout all levels of the organization
  • Excellent analytical and problem-solving skills/methodical and diligent planning abilities. Significant attention to detail
  • Ability to successfully manage a high-volume workload with firm deadlines
  • Self-managed and self-motivated; able to perform job requirements with a minimal amount of supervision
  • Proficient in Microsoft Office, Project Management software, and comfortable with new technologies and systems.
  • Expertise in Laboratory Operations, Sampling, Testing, and Good Laboratory Practices (GLP) desirable
  • Comfortable investigating problems by performing root-cause analysis and to partner with Operations on corrective action efforts 
  • Able to make appropriate independent decisions using SOPs, specifications, and similar resources 
  • Communication proficiency – accurately and factually communicate results of product quality results, product safety, and KPI performance 
  • Strong judgement skills and practiced in managing confidential information
  • Must be comfortable working in a fast-paced environment 
  • Comfortable working with medical cannabis and similar products 
  • Technical learning capacity 
Though we appreciate all candidates, only those shortlisted candidates will be contacted.
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