Payroll Administrator

Location: Kingston, St. Andrew, Jamaica
Date Posted: 25-09-2018
Caribbean HR Solutions is the Caribbean's premier HR Outsourcing company specializing in Executive Search, Recruiting, HRO and Payroll services.  On BEHALF of OUR CLIENT, a world class, large contact centre, we solicit candidates to apply for the following role:

Payroll Administrator
Accurate and timely processing of fortnightly payroll, preparing and completing payroll related GL financial close tasks, which includes posting payroll journals on a monthly basis. Providing support to all LOBs and support departments concerning payroll related matters.
Duties Include:
  • Prepare fortnightly payroll files, which includes formatting and categorizing hourly and salary paid employees.
  • Ensure vacation hours received from HR are maintained and cross-referenced with vacation days per time keeping report.  
  • Maintain listing of terminated employees based on data received from HRIS Officer. Ensure that terminated employees are removed from payroll file.
  • Liaise with HR to ensure timely submission of health insurance, police record and employee change notice and any other support which will impact payroll processing.
  • Review Employee Change notice spreadsheet prepared by Payroll and accounting clerk for completion and accuracy before inclusion in fortnightly payroll file.
  • Liaise with time keeping to ensure accurate hours are obtained for all active employees.
  • Ensure accuracy and completion of final fortnightly payroll file.
  • Cross check payroll file to ensure all supports and relevant elements such as deductions, meal allowance etc. are included.
  • Submit Payroll file for review.
  • Submit approved payroll file to external payroll processors. 
  • Reconcile completed internally prepared payroll file with output received from processors.
  • Communicate payroll discrepancies to the relevant persons and resolve in a timely manner.
  • Conduct payroll talk with new hires providing accurate responses to queries.
  • Maintain tax calendar for filing of all statutory deductions.
  • Prepare and provide ad hoc reports as requested.
Month End Close Tasks
  • Preparation of Monthly actual payroll journal ensuring accuracy before submission for approval.
  • Preparation of Monthly payroll accrual based on attendance file received from Timekeeping. 
  • Preparation of the monthly Payroll Head Count and hours spreadsheet.
  • Uploading of approved monthly payroll journals to the GL.
  • Reconciliation of payroll balance sheet accounts on a monthly basis.
  • Preparation of Payroll taxes returns for filing on a monthly basis.

Skills and Qualifications:
  • Diploma in accounting or Finance related field.
  • Minimum of 3 years progressive payroll experience.
  • General understanding of GL and month end close process as it relates to payroll entries.
  • Working knowledge of Microsoft excel and other Microsoft office tools.
Though we appreciate all candidates, only shortlisted candidates will be contacted.
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