Operations Assistant

Location: Kingston, St. Catherine
Date Posted: 18-06-2018
Caribbean HR Solutions is the Caribbean's premier HR Outsourcing company specializing in Executive Search, Recruiting, HRO and Payroll services.
On behalf of our esteemed client, we solicit candidates to apply for the vacant position below.

 

Operations Assistant

Job Description
Reporting to the Director of Towing Operations in the Port of Kingston, the incumbent provides administrative and office support in relation to the towing operations conducted in the Port of Kingston, Jamaica.


Responsibilities
  • Greet the visitors to the office.
  • Receive, check and send packages.
  • Perform time entry for operations staff concerned in accordance with employment contracts.
  • Send various memos for crews by email and display them, if necessary.
  • Perform the archiving of various documents such as logbooks and other documents to be filed on the network. 
  • Follow up on certificates, licenses, logbooks at the manager’s request.
  • Prepare schedules for each profession and replacements.
  • Perform the distribution of the uniforms ordered.
  • In cooperation with the manager, plan trainings according to the staff schedule and notify employees.
  • Maintain office supplies inventory.
  • Perform the distribution of the corporate uniforms ordered.
  • Monitor safety drills and other requests related to the SMS. 
  • Receive, screen and return certain phone calls.
  • Perform entry of incident, accident, complaint or delay reports at the manager’s request.


Requirements:
  • Diploma in office automation, administration or related field.
  • At least 3 years of experience in similar functions. 
  • Good knowledge of MS Office Suite software.
  • Knowledge of the marine sector (an asset).
  • Sense of priorities.
  • Autonomy and rigor.
  • Good interpersonal skills.
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